Skip to content

European single procurement document

European single procurement document

Buyers placing tenders through the Official Journal of the European Union (OJEU), and suppliers looking to keep abreast of developments in the way the public sector buys goods and services, are encouraged to read about the upcoming European Single Procurement Document (ESPD).

Value Wales in the Welsh Government are currently undertaking a piece of work to roll out the European single procurement document (ESPD) later this year. The ESPD is designed for use during the supplier selection stage of procurement and is a self declaration of bidders’ financial status, abilities, and suitability for OJEU public procurement procedures. This is a legal requirement within the current Public Contract Regulations 2015 (PCR 2015) under Regulation 59.

The ESPD is designed to make it easier for suppliers, especially smaller firms, to bid for public contracts. It was brought in by the EU Commission through the PCR 2015 because some countries were using outdated and laborious supplier selection methods which were proving timely and costly for bidders. In Wales, we had already addressed this and made great strides in simplifying selection through the Supplier Qualification Information Database (SQuID) which has been used by many authorities in Wales for a number of years.

It is not practical to run both systems so the ESPD question set will replace the current SQuID question set and the Squizard in due course. However, please note that the SQuID principles of a risk-based and proportionate approach will continue. A new procurement advice note (PAN) is being developed to provide more information on supplier selection and ESPD.

There is limited opportunity to fundamentally change the ESPD questions set by the EU Commission, which have been set through the ESPD Implementing Regulation, however we are able to build in Wales-specific questions on key procurement policy areas important to us such as modern day slavery, blacklisting and steel.

An online ESPD is currently being developed and will be built into Sell2Wales, making the process as simple and straightforward as possible for both buyers and suppliers. We will shortly be in touch with heads of procurement in contracting authorities to seek views on the proposed questions and discuss the practicalities of engagement and roll out of ESPD.

Should you have any queries, please contact VWpolicy@gov.wales

Source of article: Value Wales