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European Single Procurement Document (ESPD) goes live

European Single Procurement Document (ESPD) goes live

The new European Single Procurement Document (ESPD) is now live on the Sell2Wales website. It’s available for use immediately.

 ESPD will make it easier for suppliers, especially smaller firms, to bid for public contracts. The EU Commission introduced it because some countries were using outdated and laborious supplier selection methods which were proving timely and costly for bidders.

ESPD is a self-declaration of bidders’ financial status, abilities and suitability for inclusion in public contract opportunities. It is designed for use during the supplier selection stage of procurement with OJEU contracts and is a requirement of the Public Contracts Regulations 2015 (PCR 2015).

In Wales, we had already addressed the need for a process which was easier for suppliers - the SQuID (Supplier Qualification Information Database). This has been used by many authorities in Wales for a number of years.

However, it is not practical to run 2 systems at the same time. So, because ESPD is a legal requirement, we are replacing the current SQuID question set and Squizard with the ESPD question set.

The new process of supplier selection is very similar to the old one. Our risk-based and proportionate approach continues so we can ensure a simpler and more consistent approach across the whole public sector in Wales.

The changes

The EU Commission has allowed its member states time to develop electronic versions of ESPD in their procurement portals.

In Wales, the Commercial Innovation Team and Value Wales in the Welsh Government have been developing an online ESPD on Sell2Wales.

Within the limited flexibility set by the EU Commission, we have built Wales-specific questions into the online ESPD covering the important policy areas of modern slavery, blacklisting and steel.

We have now completed the testing of the new system so it is available to use. Customers should contact their Sell2Wales administrator to give them access.

We have developed the ESPD tool so it stands alone. However, we are aware that a number of users follow the SQuID process through their electronic tendering tools – mainly BravoSolution and Proactis. These do not accept the XML format produced by the standard ESPD output.

We have spoken to both companies and they have worked with us to deliver a number of short term workarounds so that we can all embed the ESPD process into our procurement practice.

When to use ESPD on Sell2Wales

Customers should use the new online ESPD when starting a new procurement.

For procurement already underway, customers should continue to use the SQuiD.

From October 2018 we expect to decommission SQuID. From this date customers will only be able to use the new ESPD.

For further information please contact VWpolicy@gov.wales.

Source of article: Value Wales